TECHNOLOGICAL UNIVERSITY OF THE PHILIPPINES – VISAYAS ALUMNI ASSOCIATION, INC.


CONSTITUTION AND BY-LAWS


CONSTITUTION

ARTICLE I – NAME and ADDRESS

Section 1. The name of the Association will be the Technological University of the Philippines – Visayas Alumni Association, Inc., hereafter referred to as the Association in this constitution and by-laws.

Section 2. The Association shall have its Offices only at the TUP-V Campus, Talisay, Negros Occidental.


ARTICLE II – OBJECTIVES

The objectives of the Association shall be –

Section 1. In support of the Alumni to open the lines of communication among members, get connected and assume one identity as Alumni of TUP-V.

To provide a means where members may seek or grant support to one another in need, share knowledge in each one’s areas of expertise, open up avenues of opportunity in employment and entrepreneurship and exchange ideas in the spirit of brotherhood and cooperation.


Section 2. In Support of TUP-V

To promote educational, social and charitable activities and programs that may contribute to the welfare of TUP-V as a learning institution and its students.


To establish a Scholarship Program to help deserving but needy students of TUP-V.

To help place graduating students on on-the-job trainings and assist graduates in finding suitable employment.


Section 3. In Support of Community Development

To encourage and support activities that would benefit developing communities especially in the area of education.

To promote cooperative relations among government offices, civic groups, non-governmental organizations and the business sector in planning and implementing programs for the benefit of needy communities.


BY-LAWS

ARTICLE I – MEMBERSHIP

Section 1. Regular Membership – Any person who has been enrolled in TUP-V
and has earned a Technology Diploma, Associate, Bachelor, Masters or Doctorate Degree is eligible for regular membership in the Association. Regular membership includes the right to vote, hold office and avail of all privileges established in the Association by action or resolution of the Board provided that the member has paid his annual dues. Inability to pay annual dues suspends all rights of membership.

Section 2. Associate Membership – Any person who has been enrolled in any Technology or Engineering Courses of any institution of higher learning who by action of the Board of Directors is recognized as an Associate Member. Payment of annual dues by an associate member is required but such member does not have the right to vote or hold office in the Association.

Section 3. Honorary Membership – An individual may be selected by the majority vote of the Board of Directors for his outstanding contribution in Engineering and Technology. Nomination should originate within the association membership. The privilege of voting and holding office in the Association shall not be included with Honorary Membership.


ARTICLE II – ORGANIZATION

Section 1. Management – The responsibility and authority of the affairs of the Association shall be vested in a Board of Directors. It shall consist of fifteen (15) elected regular members of the Association. Each Director shall serve a two-year term and can serve only a maximum of two (2) consecutive terms. One- half of the board’s membership is to be elected every year so as to facilitate smooth transition of management.

Subsection 1. Nominations for Board of Directors – The President shall appoint sixty (60) days prior to the Annual Meeting, four (4) Regular Members to a Nominating Committee to prepare a slate of candidates for the Board of Directors. Nominations may be solicited from any active member of the Association. The table for nominations will be open until four (4) hours before the actual election. The Nominating Committee shall contact each nominee and secure his/her consent as a condition precedent to nomination.

Subsection 2. Method of Election – To be elected, a nominee for Office of Director must receive a majority of the votes cast. The first seven (7) candidates with the highest majority votes shall be the elected winners. Voting for each nominee shall be by written ballots of the Regular Members at the Annual Meeting of the Association. The President shall appoint an Election Committee to facilitate the elections.

Subsection 3. Vacancies in the Board of Directors – Vacancies in the Board of
Directors shall be filled up by appointment of the Executive Body as approved by the majority of the remaining board members. Appointees shall serve until the next annual meeting where the vacated position can then be filled up through election.

Section 2. Election of Officers – The Board of Directors shall elect from among its
Members the following: Chairman of the Board, Vice-Chairman of the Board and the Executive Body. No person shall serve more than two successive years in the same office of the Board and Association except the secretary and the treasurer.

Subsection 1. The Chairman of the Board – The Chairman of the Board shall preside at all meetings of the Board of Directors.

Subsection 2. The Vice-Chairman of the Board – The Vice-Chairman of the Board shall act for the Chairman of the Board in the latter’s absence. In the event that the chairman resigns or is unable continue in this service, the vice-chairman shall complete the unexpired term of the chairman.

Subsection 3. The President – The President shall be the Chief Executive Officer
of the Association and shall preside at all meetings of the Association. S/he shall form all
necessary committees for any specific functions with the explicit approval of the Board. S/he shall appoint the Association Secretary and the Association Treasurer to work at his/her pleasure. Appointments made by the president are subject to confirmation by the majority of the Board.

Subsection 4. The Vice-President Internal – The word Internal herein used shall mean all matters and activities pertaining to and involving TUPV. The Vice-President Internal shall act for the President in the latter’s absence in all matters and activities that involve TUPV.

Subsection 5. The Vice-President External – The word External herein used shall mean all matters and activities that do not involve TUPV. The Vice-President External shall act for the President in the latter’s absence in all matters and activities that do not involve TUPV.

Subsection 6. The Secretary – The Secretary shall be appointed by the President from among the members of the Board of Directors and confirmed by majority vote of the Board of Directors. S/he shall be the secretary of all meetings of the Board of Directors, the Executive Body and the Annual Meeting of members, and s/he shall be responsible for the maintenance of the necessary records as well as correspondence that may be required. She shall serve at the pleasure of the Board of Directors and may be replaced for any reason by majority vote of the Board of Directors.

Subsection 7. The Treasurer – The Treasurer shall be appointed by the President and confirmed by majority vote of the Board of Directors. S/he shall be the custodian of the funds of the Association and shall render such financial reports from time to time as maybe required. The Treasurer may or may not be from the members of the Board of Directors. The Treasurer may for any reason be replaced by majority vote of the Board of Directors. S/he shall be required to submit Bond Insurance to the Board of Directors for propriety and security of the Association funds.

Subsection 8. The Executive Body – The Executive Body shall be composed of the President, the Vice-President Internal, the Vice-President External and one other member of the Board who shall be so designated by the President, each for a one-year term to serve until a successor is duly elected. The Executive Body is hereby authorized and empowered to transact business for and on behalf of the Association. All actions of the Executive Body shall be subject to approval by the Board of Directors.



ARTICLE IV – FINANCES

Section 1. Dues – The annual dues for the Association shall be Php100.00
(one hundred pesos). Dues may be suspended by a majority vote of the Board of Directors per calendar year.

Section 2. All funds of the Association shall be deposited to an account in the name of the Association. In no way shall the Treasurer keep upon her/his person funds belonging to the Association for more then three (3) days except for Miscellaneous
and Petty Cash Funds, these to be determined and evaluated by the Board from time to time when necessary.

Section 3. The Board of Directors shall embark on fund raising activities to fund projects and activities aligned only with the objectives of the Association.

Section 4. All financial transactions of the Association shall be subject to the thorough examination and approval of the Board.

Section 5. All disbursements shall be in check to be signed by the President and countersigned by the Treasurer and one of two members of the Board elected for the purpose. The Treasurer shall record and document all financial transactions and shall
always make these records readily available for audit.

Section 6. The Treasurer shall submit to the Board and report to the General Membership during the Annual Alumni Homecoming an audited Financial Report of the Association’s financial status especially for the past twelve (12) months.

Section 7. All members of the Board of Directors shall be entitled to specific allowances when attending meetings to compensate for their time. Such allowances shall be determined and reviewed for its sufficiency by a committee formed for such purpose.
The committee’s recommendations shall be approved by the General Assembly.


ARTICLE V – MEETINGS

Section 1. General Assembly Meetings – There shall be at least one General Assembly Meeting for the association membership in a year, such meeting to be held on the Annual Alumni Homecoming. Special meetings of the Association Membership may be called by the President or by the written petition to the secretary by ten per cent of the Regular Members at any time for any valid purpose. At least fifty regular members and the majority of the current members of the Board of Directors must be present to constitute a quorum during General Assembly or Special Meetings.

Section 2. Meeting of the Board of Directors – The Board of Directors shall hold as
many meetings during the year as shall be called by the President. At least six (6) members of the Board of Directors must be present to be considered a quorum at any regular or special meeting thereof.

Section 3. Executive Body Meetings – The Executive Body shall meet at the call of the president or on petition of any three (3) voting members of the committee.
Three (3) of the voting members of the committee must be present to constitute a quorum.


ARTICLE VI

Except as herein provided for, all actions of the Association and the Board of Directors shall be approved by a majority vote of all members present and voting.



ARTICLE VII

The Constitution and its By-Laws may be amended at any duly called meeting of the Association by a two-thirds vote of Regular Members present at such meetings provided at least two (2) weeks notice is given to all members prior to the meting.


ARTICLE VIII

This organization may be dissolved at any time upon the affirmative vote of two-thirds of the active Regular Members present and voting at any annual meeting of the members, provided such assets as might belong to this Association, upon payment of all debts, be turned over to the Technological University of the Philippines – Visayas for furtherance of charitable and educational purposes.